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DocuColor 250Scan OutUser GuideServicesPart numberJune 2005

x DocuColor 250 Scan Out ServicesIntroduction

DocuColor 250 Scan Out Services 1-11 OverviewAbout the Scan Out FeatureThe Xerox DocuColor 250 has an integrated scanner that supports a Scan Out fe

1-2 DocuColor 250 Scan Out ServicesOverviewSoftware Requirements• DocuSP version 50.xx or above is required to manage the scan job templates and image

DocuColor 250 Scan Out Services 2-12 Using Scan ServicesAccessing the Web Scan Services ApplicationAt your workstation1. Launch a Web browser such a

2-2 DocuColor 250 Scan Out ServicesUsing Scan Services4. At the login screen enter the user name and password of an existing DocuSP account.NOTE: You

Using the Scan Folders and Templates PageDocuColor 250 Scan Out Services 2-3NOTES: • After 15 minutes of inactivity you will be prompted to log in aga

2-4 DocuColor 250 Scan Out ServicesUsing Scan ServicesView menu• My Folders*• View All*• Redisplay – refreshes the template list* These options appear

Using the Scan Folders and Templates PageDocuColor 250 Scan Out Services 2-5– Server name – The name of the DocuSP server to which you are logged in.–

2-6 DocuColor 250 Scan Out ServicesUsing Scan Services

DocuColor 250 Scan Out Services 3-13 Creating Templates and FoldersUsing the Web Scan Services Application at your workstation you can create and ma

Prepared by:Xerox CorporationGlobal Knowledge and Language Services800 Phillips Road, Bldg. 0845-17SWebster, New York 14580-9791USA©2005 by Xerox Corp

3-2 DocuColor 250 Scan Out ServicesCreating Templates and Folders2. From the Folders menu, select New Template & Folder.3. On the Basic Scanning t

Creating a Scan Template and FolderDocuColor 250 Scan Out Services 3-34. If you wish, you can add a description for your template in the Template Desc

3-4 DocuColor 250 Scan Out ServicesCreating Templates and Folders

DocuColor 250 Scan Out Services 4-14 Scanning DocumentsOnce you have created a template you may initiate a scan job at the DocuColor 250.Accessing t

4-2 DocuColor 250 Scan Out ServicesScanning Documents2. Press the [All Services] button on the Control Panel.3. Touch the [Network Scanning] button on

Using the Scanning Services Touch ScreenDocuColor 250 Scan Out Services 4-3Using the Scanning Services Touch Screen– Template list – Scan templates di

4-4 DocuColor 250 Scan Out ServicesScanning DocumentsInitiating a ScanTo initiate your scan job:1. If necessary, refresh the template list. This is im

Initiating a ScanDocuColor 250 Scan Out Services 4-5Scanning using the Document Handler5. Load your original documents into the Document Handler long-

4-6 DocuColor 250 Scan Out ServicesScanning DocumentsScanning from the Document Glass5. Place your original document on the Document Glass.6. Press th

Retrieving your Scanned ImagesDocuColor 250 Scan Out Services 4-7Retrieving your Scanned ImagesTo retrieve your images at your workstation:1. From you

DocuColor 250 Scan Out Services iiiTable of ContentsIntroductionAbout this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4-8 DocuColor 250 Scan Out ServicesScanning Documents5. Select the file you want from the image and job log files by marking the appropriate checkbox.

Retrieving your Scanned ImagesDocuColor 250 Scan Out Services 4-98. Browse to the location to which you want to save the file.9. Rename the file if de

4-10 DocuColor 250 Scan Out ServicesScanning Documents

DocuColor 250 Scan Out Services 5-15 Managing Templates and FoldersIn addition to creating templates and folders, you can perform the following func

5-2 DocuColor 250 Scan Out ServicesManaging Templates and FoldersEditing TemplatesYou can edit templates through the Web Scan Services Application. Mo

Editing TemplatesDocuColor 250 Scan Out Services 5-34. Edit your template as necessary according to the way you want your scan jobs set up.5. Click [O

5-4 DocuColor 250 Scan Out ServicesManaging Templates and FoldersBasic ScanningOn the Basic Scanning tab, select from the following options:• File For

Editing TemplatesDocuColor 250 Scan Out Services 5-5Single-page TIFFThis option scans each page of the document and saves it as a separate TIFF file,

5-6 DocuColor 250 Scan Out ServicesManaging Templates and Folders2 Sided Originals2 Sided Original options are:• 1 Sided• 2 Sided (Head to Head)• 2 Si

Editing TemplatesDocuColor 250 Scan Out Services 5-7Lighten / DarkenThis option yields lighter or darker scanned images.ContrastYou can increase or de

iv DocuColor 250 Scan Out ServicesImage Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Ligh

5-8 DocuColor 250 Scan Out ServicesManaging Templates and FoldersScan OptionsOn the Scan Options tab, make selections for the following options:• Scan

Editing TemplatesDocuColor 250 Scan Out Services 5-9Reduce / EnlargeSelect a Reduce / Enlarge ratio. Options are:• Preset• Variable• Auto %PresetPrese

5-10 DocuColor 250 Scan Out ServicesManaging Templates and FoldersOutput FormatOn the Output Format tab, make selections for the following options:• D

Editing TemplatesDocuColor 250 Scan Out Services 5-11Duplicate Document Name PolicySelect a Duplicate Document Name Policy for file naming. Duplicate

5-12 DocuColor 250 Scan Out ServicesManaging Templates and FoldersCopying Templates and FoldersYou can copy an existing template and folder. Copied te

Renaming Templates and FoldersDocuColor 250 Scan Out Services 5-135. If desired, enter a description for the new template in the Template Description

5-14 DocuColor 250 Scan Out ServicesManaging Templates and Folders2. Mark the checkbox next to the template you wish to rename.3. From the Folders men

Deleting Templates and FoldersDocuColor 250 Scan Out Services 5-15The Templates List displays showing the renamed folder.Deleting Templates and Folder

5-16 DocuColor 250 Scan Out ServicesManaging Templates and Folders3. From the Folders menu, select [Delete Template and Folder].4. At the confirmation

Managing Your Scanned ImagesDocuColor 250 Scan Out Services 5-17Managing Your Scanned ImagesScanned image files and job logs are stored in image repos

DocuColor 250 Scan Out Services v2 Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10Mixed Size Orig

5-18 DocuColor 250 Scan Out ServicesManaging Templates and Folders6. At the File Download dialog, click [Save].7. Browse to the location on your works

Managing Your Scanned ImagesDocuColor 250 Scan Out Services 5-194. Select the folders or files you wish to delete. If you want to delete all of the fo

5-20 DocuColor 250 Scan Out ServicesManaging Templates and Folders

DocuColor 250 Scan Out Services 6-16 Administrator FunctionsUsers with Administrator access rights have access to all of the templates, folders, and

6-2 DocuColor 250 Scan Out ServicesAdministrator FunctionsSetting Template DefaultsUsers with Administrator accounts on DocuSP may set or change defau

Setting Template DefaultsDocuColor 250 Scan Out Services 6-3The Preferences pop-up page displays.3. Set template defaults for Basic Scanning, Image Qu

6-4 DocuColor 250 Scan Out ServicesAdministrator FunctionsBasic ScanningOn the Basic Scanning tab, select the following defaults for new templates:• F

Setting Template DefaultsDocuColor 250 Scan Out Services 6-5Single-Page TIFFThis option scans each page of the document and saves it as a separate TIF

6-6 DocuColor 250 Scan Out ServicesAdministrator Functions2 Sided Originals2 Sided Original options are:• 1 Sided• 2 Sided (Head to Head)• 2 Sided (He

Setting Template DefaultsDocuColor 250 Scan Out Services 6-7Image QualityOn the Image Quality tab, make selections for the image quality defaults for

vi DocuColor 250 Scan Out Services

6-8 DocuColor 250 Scan Out ServicesAdministrator FunctionsAuto-ExposureAuto-Exposure optimizes your scan job image quality automatically. Options are:

Setting Template DefaultsDocuColor 250 Scan Out Services 6-9Scan OptionsOn the Scan Options tab, select the following defaults for new templates:• Sca

6-10 DocuColor 250 Scan Out ServicesAdministrator FunctionsScan SizeSelect a default Scan Size for the scan input document. Scan Size options include

Setting Template DefaultsDocuColor 250 Scan Out Services 6-11Mixed Size OriginalsSelect Mixed Size Originals when your scan job consists of multiple o

6-12 DocuColor 250 Scan Out ServicesAdministrator FunctionsDocument Object NameEnter a default document object name up to 32 characters. This name app

Setting Template DefaultsDocuColor 250 Scan Out Services 6-13Enforce Unique NamesThis option requires a new file name. It does not allow replacing or

6-14 DocuColor 250 Scan Out ServicesAdministrator FunctionsRestoring Default SettingsTo reset the defaults to the original Xerox settings, select the

Maintaining the Scan Service DiskDocuColor 250 Scan Out Services 6-15Maintaining the Scan Service DiskSetting Scan Job Deletion OptionsTo optimize dis

6-16 DocuColor 250 Scan Out ServicesAdministrator FunctionsThe System Preferences dialog displays.2. Select scan jobs for automatic or manual deletion

Maintaining the Scan Service DiskDocuColor 250 Scan Out Services 6-17Cleaning the Scan Service DiskWhen any of the partitions of the DocuSP System Dis

DocuColor 250 Scan Out Services viiIntroductionThis document provides information on how to use the Scan Out feature for the DocuColor 250 with DocuSP

6-18 DocuColor 250 Scan Out ServicesAdministrator Functions2. On the Disk Usage - Scan Files dialog, select a user.3. Select a template folder, and th

DocuColor 250 Scan Out Services 7-17 AppendixGNU Lesser General Public LicenseVersion 2.1, February 1999Copyright (C) 1991, 1999 Free Software Found

7-2 DocuColor 250 Scan Out ServicesAppendixmust make sure that they, too, receive or can get the source code. If you link other code with the library,

Terms and Conditions for Copying, Distribution and ModificationDocuColor 250 Scan Out Services 7-3operating system, as well as its variant, the GNU/Li

7-4 DocuColor 250 Scan Out ServicesAppendixthe notices that refer to this License and to the absence of any warranty; and distribute a copy of this Li

Terms and Conditions for Copying, Distribution and ModificationDocuColor 250 Scan Out Services 7-5to the ordinary GNU General Public License, version

7-6 DocuColor 250 Scan Out ServicesAppendix6. As an exception to the Sections above, you may also combine or link a "work that uses the Library&q

Terms and Conditions for Copying, Distribution and ModificationDocuColor 250 Scan Out Services 7-7operating system. Such a contradiction means you can

7-8 DocuColor 250 Scan Out ServicesAppendixIf any portion of this section is held invalid or unenforceable under any particular circumstance, the bala

Terms and Conditions for Copying, Distribution and ModificationDocuColor 250 Scan Out Services 7-9THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF

viii DocuColor 250 Scan Out ServicesIntroductionConventionsThis guide uses the following conventions:• Initial capital and square brackets: Names of b

7-10 DocuColor 250 Scan Out ServicesAppendix

DocuColor 250 Scan Out Services I-1Numerics2 Sided Originals 5-6, 5-9, 6-6, 6-10AAdministrator functions 6-1All Services button 4-2Append Images to

I-2 DocuColor 250 Scan Out ServicesIndeximage filesdeleting 5-18downloading 4-7, 5-17expiration time 5-17Image QualityAuto-Exposure 5-7, 6-8Contra

IndexDocuColor 250 Scan Out Services I-3scanning fromDocument Glass 4-6Document Handler 4-5Sharpness 5-7, 6-8Single-page TIFF 5-5, 6-5software req

I-4 DocuColor 250 Scan Out ServicesIndex

DocumentationDocuColor 250 Scan Out Services ixDocumentationThis section lists related publications.DocuColor 250Information for the Xerox DocuColor 2